Verity Visions Privacy Policy  

This Privacy Policy outlines Verity Visions (“we”, “our”, or “the Company”) practices with respect to information collected from users who access our website at https://VerityVisions.com (“Site”), or otherwise share personal information with us (collectively: “Users”).



We are committed to protecting your privacy and ensuring that any personal information you provide to us is handled responsibly and in compliance with applicable privacy and data protection laws. This includes details shared through inquiries, bookings, contracts, and communications, as well as any information connected to photography sessions.

All session details, client information, photographs, and raw image files are maintained solely for internal business purposes and are not shared with third parties unless required by law, necessary for the execution of our services, or with your explicit written consent. By using this Site or engaging with our services, you agree to the terms of this Privacy Policy.

Processing of your personal information (meaning any information which may potentially allow your identification with reasonable means, hereinafter “Personal Information”) is necessary for several purposes:

1. Contractual Necessity
2. To perform our contractual obligations in connection with photography and videography services, including communication, booking, payment processing, and delivery of final work.
3. Legitimate Business Interests
4. To protect and further our legitimate interests, including but not limited to:
5. 
   

• Documenting and maintaining accurate records of session details, photographs, and raw files.
• Improving the quality and efficiency of our services.
• Safeguarding our intellectual property rights in creative works produced.
• Enforcing agreements and protecting against potential legal claims or disputes.

1. Legal and Regulatory Compliance
2. To comply with obligations imposed by applicable laws, regulations, tax authorities, or court orders, including the retention of business and financial records.
3. Fraud Prevention and Security
4. To detect, prevent, or address fraud, unauthorized use of our services, misuse of imagery, breaches of contract, or violations of law.
5. Consent-Based Processing
6. Where applicable, processing may also be based on your explicit consent, for example when you agree to the use of your images in publications, features, or marketing materials. Consent may be withdrawn at any time, subject to legal and contractual restrictions.

We collect two types of information from Users:

1. Non-Personal Information

Non-identifiable information made available through the use of the Site. This includes technical data such as:

• Type of browser and device
• Operating system
• Language preferences
• Access times and referring website addresses
• General analytics data

This information is collected to improve the functionality and performance of the Site and does not identify you personally.

2. Personal Information

Information that identifies or can reasonably identify you. This includes but is not limited to:

• Name, email address, phone number, and contact details provided when submitting inquiries or booking sessions.
• Session-related information such as location preferences, shoot dates, styling notes, and questionnaires.
• Financial details required for payment processing (note: we do not directly store full credit card information; payments are processed securely by our third-party provider).
• Photographic and videographic materials created during sessions, including edited galleries and raw files.
• Communications between you and Verity Visions, including emails, forms, and contracts.

Intellectual Property

All creative works produced by Verity Visions — including photographs, videos, and raw files — remain the sole intellectual property of Verity Visions unless otherwise agreed to in writing. Clients are granted usage rights only as specified in their contract or license agreement.

We use the information collected from Users for the following purposes:

1. Service Delivery
2. To provide and manage photography and videography services, including communication, scheduling, preparation, session execution, editing, delivery of final work, and ongoing client support.
3. Recordkeeping
4. To maintain accurate archives of session details, contracts, and photographic materials. This includes the storage of edited galleries and raw files for internal reference and quality control.
5. Business Operations
6. To manage day-to-day business functions such as accounting, invoicing, payment processing, tax reporting, and compliance with financial and legal requirements.
7. Security and Legal Protection
8. To detect, prevent, and address fraud, unauthorized use of services, misuse of imagery, breaches of contract, or violations of applicable law. To enforce agreements and protect the rights, property, and safety of Verity Visions, our clients, and others.
9. Improvement of Services
10. To analyze usage patterns, evaluate client preferences, and improve the functionality, quality, and efficiency of the Site and our services.
11. Marketing and Communications
12. To send promotional communications, updates, or offers where consent has been provided. Users may opt out of such communications at any time.
13. Legal Compliance
14. To meet obligations under applicable laws and regulations, including recordkeeping, data retention, and lawful disclosure requests.

Users have the following rights with respect to their Personal Information, subject to applicable law:

1. Right of Access
2. You may request confirmation of whether Verity Visions holds Personal Information about you and receive a copy of such information.
3. Right of Correction
4. You may request that inaccurate or incomplete Personal Information be corrected or updated.
5. Right of Deletion
6. You may request the deletion of your Personal Information, subject to our need to retain certain records for legal, contractual, or business purposes (such as tax records, contracts, and archived photographic materials).
7. Right to Restrict Processing
8. You may request that we limit the processing of your Personal Information in certain circumstances, for example, if you contest its accuracy.
9. Right to Data Portability
10. Where technically feasible, you may request that your Personal Information be transferred to another service provider in a structured, commonly used, and machine-readable format.
11. Right to Object
12. You may object to certain uses of your Personal Information, such as direct marketing.
13. Right to Withdraw Consent
14. Where processing is based on consent, you may withdraw your consent at any time. Withdrawal does not affect processing carried out prior to withdrawal or processing carried out on other lawful grounds.

Limitations on Rights

Requests to withdraw consent, delete, or restrict processing do not override Verity Visions’ ownership of creative works or contractual rights to retain session archives. Once images have been published, licensed, printed, or otherwise distributed with client consent, that consent cannot be withdrawn retroactively.

Verity Visions retains Personal Information for as long as necessary to fulfill the purposes for which it was collected, including to provide services, maintain business records, comply with legal obligations, resolve disputes, and enforce agreements.

Specifically:

• Client Records — Booking forms, contracts, and communications are retained for business, legal, and tax purposes.
• Session Archives — Edited images, raw files, and related session details are retained indefinitely for internal reference, quality assurance, and to protect the integrity of our creative work. These materials are not shared externally without authorization.
• Financial Records — Invoices, receipts, and related payment information are retained for the period required under applicable tax and accounting laws.
• Website Analytics — Non-personal data collected through cookies or analytics tools may be retained for as long as necessary to improve the Site and services.

Client Galleries — Delivered galleries must be downloaded within 2 months of delivery to ensure receipt of all purchased images. After this period, Verity Visions does not guarantee continued hosting or access. Clients are solely responsible for securing their own copies of delivered images.

When information is no longer required for business or legal purposes, it will be securely deleted, anonymized, or archived.

Verity Visions uses cookies and similar tracking technologies to improve the functionality of the Site, enhance the user experience, and analyze performance. Cookies are small text files stored on your device that allow us to recognize your browser, track your interactions with the Site, and remember certain preferences.

We may use cookies and tracking technologies for the following purposes:

• Essential Functions — To enable the proper operation of the Site and ensure secure access to certain features.
• Performance and Analytics — To collect information about how Users interact with the Site, including pages visited, time spent on pages, and referral sources. This helps us improve the Site and tailor our services.
• Functionality — To remember preferences and personalize your experience.

Users can control or disable cookies through their browser settings. Please note that disabling cookies may affect the functionality of the Site.

Verity Visions may use Google Analytics and other third-party services to collect, monitor, and analyze information about how Users interact with the Site. These services use cookies and similar technologies to gather data such as IP addresses, browser type, device identifiers, referring pages, and general usage patterns.

The information collected is used to improve the functionality and performance of the Site, to better understand User behavior, and to inform decisions about how our services are presented and delivered.

Third-party providers may also use the information collected on our behalf to provide their services. These providers are subject to their own privacy policies regarding how they use and store information.

Users can opt out of Google Analytics by installing the Google Analytics opt-out browser add-on or by adjusting their cookie settings.

Verity Visions implements administrative, technical, and physical safeguards designed to protect Personal Information against unauthorized access, disclosure, alteration, or destruction. These measures include secure hosting, restricted access to internal archives, encrypted transmission of sensitive data where applicable, and controlled access to photographic materials.

While we take reasonable and appropriate steps to secure your information, no method of transmission over the internet or electronic storage is completely secure. As such, we cannot guarantee absolute security of data transmitted or stored electronically. Users share information at their own risk, and Verity Visions disclaims liability for unauthorized access that is beyond our reasonable control.

If you access the Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where our servers and central databases are located. The data protection laws of the United States may differ from those in your country of residence.

By using the Site or engaging with our services, you consent to the transfer of your information to the United States and the handling of your information in accordance with this Privacy Policy. Where required by law, we will take appropriate measures to ensure that international transfers of personal information are subject to safeguards that provide an adequate level of protection.

Verity Visions may use Personal Information to provide you with marketing communications, promotions, or updates about our services, subject to applicable law.

We respect the privacy and confidentiality of all clients. Photographs, videos, or session materials will never be used for marketing, promotional features, or publication without the client’s explicit written consent. Once such consent is granted and images are published, printed, licensed, or otherwise distributed, that consent cannot be withdrawn retroactively.

Clients may opt out of receiving marketing communications at any time by following the instructions provided in those communications or by contacting us directly at verityvisions@protonmail.com.

In the event that Verity Visions undergoes a business transaction such as a merger, acquisition, reorganization, or sale of assets, Personal Information may be transferred as part of the transaction. Any such transfer will be subject to this Privacy Policy and will only be shared with parties who are bound to maintain appropriate confidentiality and data protection standards.

The Site and services of Verity Visions are intended for individuals 18 years of age and older. We do not knowingly collect Personal Information from individuals under 18 without verified parental or legal guardian consent.

In the case of services such as senior portraits, any inquiry, booking, or form submission made by an individual under 18 must be accompanied by the knowledge and consent of a parent or guardian.

If we become aware that Personal Information has been submitted by a minor without such consent, we will delete the information immediately. Parents or guardians may contact us at verityvisions@protonmail.com to review or request removal of a minor’s information.

Verity Visions reserves the right to revise, update, or amend this Privacy Policy at any time. Any changes will be posted on this page with the updated “Last Updated” date indicated at the top of the policy.

Material changes that affect how we handle your Personal Information will be communicated through reasonable means, such as a notice on the Site or direct communication where appropriate.

Your continued use of the Site or our services after any changes have been posted will constitute acceptance of the revised Privacy Policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your Personal Information, you may contact Verity Visions using the following details:

Email: verityvisions@protonmail.com

For formal correspondence, you may also request our current business mailing address via email.



Governing Law

This Privacy Policy and any disputes arising out of or relating to it shall be governed by and construed in accordance with the laws of the State of Oregon, United States, without regard to its conflict of law provisions.